Step Up Privacy Policy

Step Up Internship - Privacy Policy


17 November 2023

Our contact details

The Step Up Internship is administered by APL Media Limited on behalf of the Travel Media Awards.

For the purposes of the Step Up Internship scheme APL Media Limited will act as Data Controller.
Address: Unit 310 Highgate Studios, 53-79 Highgate Road, London NW5 1TL
Phone Number: +44 20 7253 9909
Registered Company Number: 3393234

The type of personal information APL Media collects

When you apply for the internship, APL Media currently collects and processes the following information:
• Name, address, contact details
• Employment history
• Education history
• Optional special category data - racial or ethnic origin; religious beliefs; data concerning health; sexual orientation.

How APL Media gets the personal information and why they have it

Most of the personal information APL Media processes is provided to us directly by you for one of the following reasons:
• To process your internship application
• Compiling demographic statistics, to improve our outreach to potential applicants and ensure that scheme is meeting its aims.

APL Media also receives personal information indirectly, from the following sources in the following scenarios:
• LinkedIn

APL Media uses the information that you have given us to determine if you are eligible and meet the criteria for the internship placement.

The stated aim of the programme is to help people from diverse backgrounds step into roles in travel media, marketing and PR. APL Media needs your explicit consent to process sensitive special category data around your ethnicity, race and sexual orientation to ensure that APL Media are meeting the scheme’s criteria.

APL Media may share this information with other organisations providing internship placements as part of the scheme:
• Finn Partners Limited, 1st Floor, Broad Street House, 55 Old Broad St, London EC2M 1RX. Company number 02701507
• Intrepid Travel Group UK Limited, 4th Floor 9 Brighton Terrace, London, England, SW9 8DJ. Company number: 01826936
• TTG Media Limited, 2-6 Boundary Row, London, SE1 8HP. Company number 08723341

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases APL Media rely on for processing this information are: Consent.
You are able to remove your consent at any time. You can do this by contacting dataprotection@aplmedia.co.uk


How APL Media stores your personal information

Your information is securely stored in our online portal. APL Media makes sure to select cloud providers who provide suitable guarantees over the privacy and rights associated with your personal data.

APL Media keeps the information you have supplied for a period of two years. They will then dispose your information by securely deleting your application from the application portal.


Your data protection rights

Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that APL Media transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, APL Media have one month to respond to you. Please contact us at dataprotection@aplmedia.co.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at dataprotection@aplmedia.co.uk

You can also complain to the ICO if you are unhappy with how APL Media has used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk